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International Partnerships

Secretary to the Director and Heads of Units (post 395657)

Job details

Function Group: II

Reference Number: 395657

Application Deadline: 12/08/2022, by noon (Brussels time)

Location: Brussels, Belgium

Unit: ECHO.D “Sub-Saharan Africa, South and East Asia, Latin America, Caribbean and Pacific"

Contact point: Zsofia KUSZENDA and Nicolas Cuesta Santiago

Job description

S/he will provide administrative, logistic, and secretarial support in close cooperation with his/her colleagues in the Unit and across the Directorate. S/he will be entrusted a broad range of administrative responsibilities and will enjoy flexibility in the organisation of his/her work, in accordance with the priorities set by the Director.

S/he is expected, among other things, to attribute, follow up and file ARES documents and mails, apply document management rules, monitor deadlines, ensure calendar planning and the organization, preparation, and follow-up of meetings. S/he will provide administrative and logistical support for the organisation of missions and events. S/he will help to maintain an effective information flow and communication within the unit and towards other services and external contacts. S/he will prepare documents and notes, assist with Sysper and with recruitment procedures, ensure document filing, arrange videoconferences, organise missions in MIPS, maintain relevant internal documents up to date.

How to apply

Applications (CV & motivation letter) to be sent to:

Please indicate your CAST candidate number in your application and mention the post number in subject line.

Related documents

Post 395657 - job description
(226.27 KB - PDF)
Post 395657 - vacancy notice
(177.36 KB - PDF)