Electronic submission (eSubmission) is mandatory for tenders of EU external action Directorates-General since March 2022. Before submitting applications online, tenderers must first register in the Funding & Tenders Portal to obtain a 9-digit Participant Identification Code.
This webinar will explain the PIC registration process, the validation rules and processes, as well as how to navigate and find relevant information in the Funding and Tenders Portal (see below for more details).
- What is a Participant Identification Code (PIC)?
- How to register for a PIC on the Funding & Tenders Portal
- The requirement for PIC validation
- An overview for each procedure type
- Q&A with the panel of experts
The panel of experts will comprise members from the European Research Executive Agency (REA) validation services and colleagues from the Data and Information Technology unit of the Directorate-General for International Partnerships (the OPSYS Change Management team and the PIC Management team).
How to join the webinar
The webinar will take place on the Webex platform. Registration is not necessary.
Password: Opsys@2022 (67797120 from phones)
If you need technical assistance to join the webinar, please reach out to us via OPSYS group on Capacity4Dev (in English only). First time users will need to create an account to access the public group. Membership of the group is encouraged as it allows you to stay informed about OPSYS.
The presentation and video recording of the webinar will be available on our learning platform, INTPA Academy, a few days after the webinar. To be notified when it becomes available, please create an account on the platform and enrol in the course.
Electronic submission (eSubmission) is mandatory for tenders of EU external action Directorates-General since March 2022 (international open, restricted and negotiated procedures in direct management). Paper submissions are no longer applicable for these procedures.
Before submitting applications online, tenderers (the leader and all the members in case of consortium) must first register in the Funding & Tenders Portal (OPSYS ecosystem) to obtain a 9-digit Participant Identification Code.
If the leader and/or participant have already registered in the Participant Register and know their credentials, they can search for their PIC and use it when submitting tenders or requests to participate in eSubmission, otherwise they will need to register their entity in the Funding & Tenders portal.
In the course of the procedure, tenderers (including consortium members) may be contacted by REA validation services and requested to submit documents. Based on these documents their PIC will be validated once and for all.
The validated PIC allows tenderers to subscribe to any future call, as well as to manage their contract(s) electronically in the Funding & Tender Portal.
Please note that eSubmission for Specific Contracts under Framework Contracts SIEA 2018, AUDIT 2018, PSF 2019, EVAL 2020 and EVENTS 2020 has been managed through OPSYS since February 2020. All the contractors for the five Framework Contracts mentioned above have already been registered for a PIC so they are not the intended audience of this webinar. They are however welcome to participate.
- the EU's international role | international cooperation | tendering
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- Prospective tenderers, contractors and experts without a PIC; Tenderers, contractors and experts with ongoing contracts who have questions concerning PIC validation